Onboarding & New Hire Resources

A UCSD/Active Directory account will be set-up for all employees and visiting scholars. Your departmental DSA will arrange for your email account to be set-up upon your arrival. All University communication will be done via your @ucsd.edu email account. Please be mindful of space limits on your account and heed messages that your mailbox is full by emptying out unnecessary emails.

Active Directory accounts at UC San Diego are set-up for all employees by the department and required to access the following systems:

Password Change

Information about how to change your password.

The UCPath portal is a self-service website that gives employees 24/7 access to UC employment information. Information and step-by-step instructions when first logging into UCPath can be found here. Employees are able to log into the UCPath portal from mobile devices and computers at work or home. Employees have the ability to view and update personnel and payroll information, sign up for direct deposit, update tax withholdings, view or enroll in benefits, see vacation and sick leave balances, and more. Although the UCPath portal is self-service with user tutorials available for most tasks, users can also submit inquiries through the “Ask UCPath” tool.

Through UCPath you can:

• Update your contact information
• Set up your direct deposit
• View your earnings statement (pay advice)
• Update your security preferences
• View and print your direct deposit statement
• Review your benefits online
• View or elect an online W-2 statement
• Calculate and update your tax
  withholding information
• Verify your UC employment
• View your retirement and investment
  information

For questions about your paycheck, benefits or other HR/payroll issues, please contact UCPath Support.  A description of available support options are listed on the “Need Help” page of the UCPath Website.

Requires Single Sign On or Active Directory employee account.

At Your Service Online (AYSO) can still be viewed to see historical information and earnings statements through May 2020. (rrequires Single Sign On or creation of a separate AYSO account.)

All university employees are required to complete various Compliance and Required Training based on their role within the university with your Single Sign-On (SSO) account. You can click the links below to go directly to the UC Learning eCourse or you may use the search feature to find them.

Mandatory eCourses

• Computer Ergonomics Tier 1 Evaluation and Training
• UC Ethical Values and Conduct
• Injury and Illness Prevention Program (IIPP)
• UC Sexual Violence and Sexual Harassment Prevention Training for Staff
• UC Sexual Violence and Sexual Harassment Prevention Training for Supervisors and Faculty/Lecturers
• UC Cyber Security Awareness Training eCourse or Refresher
• Federal Family Educational Rights & Privacy Act (FERPA) eCourse
  • Federal Family Educational Rights & Privacy Act (FERPA) training is required and will be accessible to take once your email and SSO are setup.
  • Important: You will not have access to egrades and Tritonlink until you have emailed the Certificate of completion to Sociology’s DSA Erica Kinslow.
  • Additional information regarding FERPA.

Direct Deposit

 UCPath pays faculty/staff/ASE employee salaries.

• Direct deposit quickly, accurately, and confidentially transfers your pay to your checking or savings account electronically.
• On payday, download and view your online earnings statement itemizing your pay and deductions. 
• Aid in understanding the earnings statement can be found via the applicable overview below:
  • Staff UCPath Paycheck Overview 
  • Academic UCPath Paycheck Overview

To enroll in Payroll Direct Deposit, you may enroll online via UCPath.

• Important: Enrolling in Direct Deposit should be done well in advance of the upcoming paydate or risk having a paper check mailed to the address listed within UCPath on payday. FYI: paper checks will not arrive ON payday.

Payment by Paper Check

• If you do not enter direct deposit information in UCPath, then a paper check will be mailed to the listed address in UCPath on the appropriate pay day.
• Aid in understanding the earnings statement can be found via the applicable overview below:
  • Staff UCPath Paycheck Overview 
  • Academic UCPath Paycheck Overview 

Pay Dates

Faculty/Lecturers/Exempt/Graduate Students (ASE titles):

Payment is scheduled for the first working day following the close of the pay period (for example: July earnings will be paid on August 1). If a non-working day occurs between the end of the pay period and the first working day of the next pay period, payment is made on the last working day of the pay period, except that December earnings are always paid on Jan. 1. Only 12 monthly pay dates may occur within a calendar year. Annual earnings for tax purposes run from December - November. The current payroll calendar may be found here. 

• Description of pay structure for academics.   

Non-exempt staff and undergraduate student employees are paid biweekly. The current payroll calendar may be found here for the current paydates. Payday is the second Wednesday following the close of the pay period. If the second Wednesday is a holiday, then the payday is the first working day prior to that holiday, except for the New Year's holiday for which the pay date will always be Jan. 1.  A minimum of 26 and a maximum of 27 biweekly pay dates may occur within a calendar year.

Earnings Statement 

You may check your paystub at any time via UCPath.

It is advised that you add your personal email within UCPath, so that you can still access your profile if you separate from the University.

• Update Personal Information within UCPath